Play Production Positions

Reports to: Play Director and Stage Manager During Off-Stage Rehearsals

  • Reads the script
  • Learns lines and blocking as determined by Play Director
  • Memorizes lines –off book—on schedule determined by Play Director
  • Participates in all rehearsals in schedule determined by Play Director
  • If singing and/or dancing, works cooperatively with Music Director and/or Choreographer to learn performance expectations

During On-Stage Rehearsals

  • Consistently performs lines, blocking, and notes as determined by Play Director
  • Works cooperatively with other cast and the crew members
  • Follows list of properties provided by Properties person
  • Provides information and cooperates with Costumer
  • Provides information requested by Public Relations
  • Participates in all rehearsals in schedule determined by Play Director
  • Arrives and departs rehearsals based on scheduled determined by Play Director
  • Sets own properties and keeps track of own costumes and properties
  • Receives and applies constructive criticism notes from Play Director

During Run of Show

  • Participates in all performances
  • Works cooperatively with Stage Manager and may assist the stage crew
  • Arrives at time determined by Stage Manager
  • Sets own properties and keeps track of own costumes and properties

During Strike

  • Works with Scenic Director & Stage Manager for directions on strike
  • Participates in strike

Reports to: Play Director

During Auditions

  • Reads the script
  • Keeps notes of dance cues and needs
  • Designs and collaborates with Play Director with dance and movement aspects of auditions

During Off-Stage Rehearsals and On-Stage Rehearsals

  • Plans extensively with Play director and Musical Director for orchestrationCollaborates with Play Director, Properties, Costumer for costumes, shoes, and props that permit and support movement
  • Communicates with Play Director and Scenic Director on stage needs for dance surface
  • Responsible for the organization of dance and movement rehearsal in schedule determined by Play Director
  • Teaches warm-up and cool-down techniques, as needed

During Strike

  • Works with Scenic Director and Stage Manager for directions for strike
  • Assists with strike

Reports to: Play Director

During Off-Stage Rehearsals

  • Reads the script
  • Creates list of costumes needed from those listed in the back of script plus those needed that are referred to in the lines and directions within the script
  • Discusses list with Play Director and makes any changes
  • Discusses budget with Play Director and stays under/within show budget for costumes
  • Works with Play Director of approval of reimbursable costume expenses by actors
  • Creates list of costumes per performer
  • Gathers sizes from performers
  • Gathers or delegate gathering, creating of costume items
  • All items need to be gathered and finalized two weeks out from opening
  • Stores items collected out of the way of the show in current production
  • Keeps list of items that need to be returned to VPA props room, returned to lenders
  • Gives any names of thank you of lenders to Public Relations prior to program due date

During On-Stage Rehearsals

  • Works with Stage Manager on labeling areas for hanging costumes in dressing rooms and green room
  • Posts list of costumes per actor in green room
  • Gives copies of these lists to Stage Manager
  • Turns receipts into Play Director

During Run of Show

  • Checks with Stage Manager for any repairs needed
  • Arranges for lenders to pick up items on day of strike

During Strike

  • Works with Scenic Director & Stage Manager for directions on strike
  • Washes and dries costumes before returning items to the correct place in the VPA properties room
  • Assists with strike

Reports to: Light Designer, Stage Manager, and Play Director

During Off-Stage Rehearsals

  • Reads the script
  • Keeps notes of lighting cues and needs

During On-Stage Rehearsals

  • Responsible for operating light board equipment
  • Works with Light Designer to learn cues and operating procedures for all aspects of production lighting
  • Cooperates with the Stage Manager to insure correct cuing of lights
  • Operates the light board during Cue-to-Cue and final week of rehearsals

During Run of Show

  • Responsible for operating light board equipment at all performances
  • Arrives at the time designated by the Stage Manager
  • Works silently in the light booth
  • Cooperates with Stage Manager to insure correct cuing
  • Notifies Light Designer immediately about any non-functioning lights or cues on the light board
  • Communicates with Stage Manager to solve problems that may arise.
  • Perform check on light equipment prior to each performance

During Strike

  • Works with Scenic Director and Stage Manager for directions
  • Assists with strike

Reports to: Play Director

During Off-Stage Rehearsals

  • Reads the script
  • Keeps notes of lighting cues and needs
  • Works with Play Director to arrange for production lighting
  • Create a preliminary lighting plot
  • Responsible for the safe and effective preparation of the lighting equipment

During On-Stage Rehearsals

  • Responsible for all aspects of production lighting
  • Sets lights for all aspects of the production and revise light plot as needed
  • Sets cues with Play Director
  • Installs pre-sets on light board
  • Cooperates with the Stage Manager to insure correct cuing of lights
  • Cooperates with the Facilities Manager to insure lighting elements are functional and performance ready
  • Attends and fine tunes lighting during Cue-to-Cue rehearsals
  • Directs the operations of the Light Board Operators
  • Insures the Light Board Operator is competent and prepared

During Run of Show

  • Checks with Play Director on production lighting and Light Board Operator

During Strike

  • Works with Scenic Director and Stage Manager for directions
  • Assists with strike

Reports to: Play Director

During Auditions

  • Reads the script
  • Keeps notes of music cues and needs
  • Designs and collaborates with Play Director with musical aspects of auditions

During Off-Stage Rehearsals and On-Stage Rehearsals

  • Conducts the operations of the musical portion of the production
  • Stays within VPA Board approved production budget for musicians
  • Responsible for the instrumental content of the production
  • Responsible for the vocal content of the production
  • Plans extensively with Play Director and Choreographer
  • Provides information requested by Public Relations
  • Hires and fires musicians to work for the production
  • Directs the functioning and performance of all musicians
  • Responsible for the organization of instrumental rehearsals
  • Responsible for being well prepared for all aspects of directing vocal and instrumental music
  • Cooperates with production choreographer
  • Creates a calendar of rehearsal dates and times prior to start of rehearsing musicians
  • Assigns and distributes sheet music and parts, both vocal and instrumental

During Run of Show

  • Participates in all performances
  • Wears performance attire
  • Arrives at time determined by Stage Manager
  • Collaborates with Stage Manager on cues
  • Directs all musicians during all performances, insures the smooth functioning of personnel and production musicians

During Strike

  • Works with Scenic Director and Stage Manager for directions for strike
  • Assists with strike
  • Distributes Musician checks
  • Collects and assembles rented sheet music for return

Reports To: Music Director

During Off-Stage Rehearsals and On-Stage Rehearsal

  • Becomes familiar with storyline of production
  • Participates in all rehearsals in schedule determined by Music Director
  • Provides information requested by Public Relations
  • Participates in all rehearsals in schedule determined by Music Director
  • Arrives and departs rehearsals based on scheduled determined by Music Director
  • Receives and applies constructive criticism notes from Music Director
  • Learns music in a timely manner

During Run of Show

  • Participates in all performances
  • Wears performance attire
  • Arrives at time determined by Stage Manager
  • Keeps track of own music and instruments

During Strike

  • Works with Scenic Director and Stage Manager for directions on strike
  • Participates in strike

Reports To: Artistic Director

During Preparation of Show Prior to Auditions

  • Conducts the operations of the entire production, from planning to auditions to rehearsals to strike Hires and fires personnel to work for the production
  • Directs the functioning of all personnel within the production, both cast and crew
  • Responsible for the organization of auditions and rehearsals
  • Stays within Board approved budget
  • Coordinates with the General Manager to insure theater availability and usage
  • Coordinates with the Marketing Director and play personnel to insure production advertising
  • Coordinates with the Facilities Manager and play personnel for all theater technical functions
  • Responsible for being well prepared for all aspects of directing
  • Creates a calendar of rehearsal dates and times prior to start of rehearsing
  • Blocks all stage movement prior to the start of rehearsals
  • Plans extensively with play personnel for all aspects of production needs
  • Responsible for the artistic content of the production
  • Responsible for the technical content of the production
  • Meets all publications deadlines and expectations of season ticket brochure and audition poster

During Auditions

  • Runs effective auditions
  • Posts audition results on the VPA website in a timely manner

During Off-Stage and On-Stage Rehearsals

  • Runs effective rehearsals
  • Contacts Artistic Director with any concerns Insures integrity of all rehearsal spaces used Insures integrity of current show’s set when rehearsing on their set
  • Meets all publications deadlines and expectations of poster and show program
  • Coordinates with crew for all production needs and deadlines

During Run of Show

  • Cooperates with the House Manager during the production run
  • Attends most performances, insures the smooth functioning of personnel and production

During Strike

  • Works with Scenic Director and Stage Manager for directions
  • Assists with strike
  • Distributes crew checks

Reports to: Play Director

During Off-Stage Rehearsals

  • Reads the script
  • Creates list of acting and set properties in cooperation with Play Director
  • Discusses budget with Play Director and stays within budget
  • Gathers acting properties first, set properties second
  • All properties need to be gathered by three weeks from opening
  • Gathers consumable properties in numbers needed for rehearsal and run of show
  • Stores items collected out of the way of the show in production
  • Keeps list of items that need to be returned to VPA props room, returned to lenders
  • Gives names of lender to be thanked to Public Relations prior to program due date

During On-Stage Rehearsals

  • Works with Scenic Director for proper placement of properties on stage
  • Established organized placement of off stage properties in coordination with Set Director and Stage Manager
  • Posts list of properties per Actor in green room
  • Gives copies of these lists to Stage Manager
  • Turns receipts into Bookkeeper

During Run of Show

  • If any of the items are consumed during the run of the show, arrange for replenishing of items for run of show
  • Arranges for lenders to pick up items on day of strike

During Strike

  • Works with Scenic Director and Stage Manager for directions on strike: in order to clear set. Properties are usually moved to the lobby
  • Returns items to the correct place in the VPA properties room
  • Clears all properties out of lobby; items cannot remain in lobby after strike
  • Clears all properties out of greenroom and dressing rooms
  • Clears any consumable items out of refrigerator

Reports to: Play Director

Throughout preparation of show prior to auditions through show strike:

  • Drives attendance to show through efforts coordinated with Play Director, Artistic Director, Publications Editor, and Marketing Director
  • Works as liaison between Play Director and VPA office
  • Meets all publications deadlines and expectations of VPA publications and works as liaison between Play Director, Publications Editor, and Marketing Director

During preparation of show prior to auditions

  • Drives attendance to auditions, efforts coordinated with Play Director, Artistic Director, Publications Editor, and Marketing Director
  • Reads the script
  • Arranges for audition poster creation and distribution in collaboration with Marketing Director

During Off-Stage Rehearsals

  • Creates and distributes contact information sheet
  • Arranges for poster creation and distribution
  • Arranges for head shots and biographies
  • Gathers commitments for individual ticket sales and gives the information to the Office Assistant to complete the sale

During On-Stage Rehearsals

  • Arranges for director’s notes and other program content
  • Arranges for publicity pictures
  • Arranges for lobby bulletin board photos
  • Arranges for any available broadcast medium
  • Arranges for show dates and times to be sent to newspapers
  • Gathers commitments for individual ticket sales and gives the information to the Office Assistant to complete the sale

During Run of Show

  • Continues attendance efforts
  • Gathers commitments for individual ticket sales and gives the information to the Office Assistant to complete the sale.

During Strike

  • Works with Scenic Director and Stage Manager for directions
  • Assists with strike

Reports to: Play Director

During Off-Stage Rehearsals

  • Reads the script
  • Creates list of set needs and designs in cooperation with Play Director
  • Discusses budget with Play Director and stays within budget
  • Discusses any set challenges with Facilities manager
  • Establishes timeline for completed set with Play Director
  • Recruits Set Painter and Set Carpenter
  • Creates plans and elevations of set
  • Gathers set pieces
  • Stores items collected out of the way of the show in production
  • Gives names of lender to be thanked to Public Relations prior to program due date
  • Attends strike of previous production to keep existing set parts

During On-Stage Rehearsals

  • Responsible for all aspects of set
  • Reinforce safe use of tools and materials in creating a sturdy set
  • Works with Play Director, Set Carpenter, Set Painter, crew and cast to create set
  • Works around the rehearsal schedule
  • Completes the set in the timeframe established in collaboration with Play Director
  • Facilitates the use and return storage of any VPA tools and materials
  • Facilitates the protection of VPA spaces from construction: curtain, lobby floor, lobby bathrooms
  • Works with Works with Properties for proper placement of properties on and off stage
  • Turns receipts into Bookkeeper

During Run of Show

  • Periodically checks set

During Strike

  • With Stage Manager creates and posts roles for strike for all cast and crewmembers.
  • Oversees the correct return and placement of items
  • Assists in strike
  • Does not leave until set is cleared
See Stage Layout

Reports to: Scenic Director

During Off-Stage Rehearsals

  • Reads the script
  • Works with Scenic Director to create building plan
  • Creates items off site, if applicable
  • Attends strike of previous production to keep existing set parts, if appropriate

During On-Stage Rehearsals

  • Works safely in building the set Works with Scenic Director, Play Director, Set Painter, crew and cast to create set Works around the rehearsal schedule
  • Completes the set in the timeframe
  • Properly uses and stows of any VPA tools and materials
  • Carefully works around VPA spaces: curtain and lobby floor, etc.
  • Turns receipts into Scenic Director

During Strike

  • Works with Scenic Director and Stage Manager for directions on strike
  • Participates in strike
See Stage Layout

Reports to: Scenic Director

During Off-Stage Rehearsals

  • Reads the script
  • Works with Scenic Director to create painting design
  • Creates items off site, if applicable
  • Attends strike of previous production to keep existing set parts, if appropriate

During On-Stage Rehearsals

  • Works safely in painting the set including the use of tools and ladders
  • Works with Scenic Director, Play Director, Set Carpenter, crew and cast to create set
  • Works around the rehearsal schedule
  • Completes the set in the timeframe
  • Properly uses and stows of any VPA tools and materials Carefully works around VPA spaces: curtain, lobby floor, etc.
  • Does not use lobby bathroom for washing brushes
  • Turns receipts into Scenic Director

During Strike

  • Works with Scenic Director and Stage Manager for directions on strike
  • Participates in strike

Reports to: Sound Designer, Stage Manager, and Play Director

During Off-Stage Rehearsals

  • Reads the script
  • Keeps notes of sound cues and needs

During On-Stage Rehearsals

  • Responsible for operating sound board equipment
  • Works with Sound Designer to learn cues and operating procedures for all aspects of sound for the production
  • Cooperates with the Stage Manager to insure correct cuing of lights
  • Responsible for operating sound board equipment during Cue-to-Cue and final week of rehearsals

During Run of Show

  • Responsible for operating sound board equipment at all performances
  • Arrives at the time designated by the Stage Manager
  • Works silently in the light booth during the performance
  • Cooperates with Stage Manager to insure correct cuing
  • Notifies Sound Designer immediately about any non-functioning speakers or cues on the sound board
  • Perform daily check on sound equipment prior to show

During Strike

  • Works with Scenic Director and Stage Manager for directions on strike
  • Participates in strike

Reports To: Play Director During Off-Stage Rehearsals

  • Reads the script
  • Keeps notes of sound cues and needs
  • Works with Play Director to arrange for production sound and sound effects
  • Gathers and composites sound effects to CD-ROM, or other performance ready medium

During On-Stage Rehearsals

  • Responsible for all aspects of production sound effects
  • Sets sound effects for all aspects of the production
  • Sets cues with the Play Director Installs pre-sets on sound board
  • Cooperates with the Stage Manager to insure correct cueing of sound effects
  • Cooperates with the Facilities Manager to insure speakers/sound elements are functional and performance ready
  • Attends and fine tunes sound effects during Cue-to-Cue rehearsals
  • Directs the operations of the sound board operators Insures the Sound Board operator is competent and prepared

During Run of Show

  • Checks with Play Director on production lighting and Light Board Operator

During Strike

  • Depending upon the technical level of the sound elements, works with Scenic Director and Stage Manager for directions
  • Participates in strike

Reports To: Play Director

During Off-Stage Rehearsals

  • Reads the script
  • Keeps notes of blocking and lines
  • May or may not attend all rehearsals
  • Arrange for line prompting during rehearsals

During On-Stage Rehearsals

  • Learns the operations of the production during on stage rehearsals
  • Learns light and sound cues Assists Play Director in assigning tasks for set changes during production
  • Directs Actors on and off stage during dress rehearsals
  • Directs other crew members on and off stage during dress rehearsals
  • Keeps copies of Actors’ props and costume lists from Properties and Costumer

During Run of Show

  • Conducts the operations of the production during the performance run
  • Directs Light and Sound board operators and cues
  • Coordinates with Music Director for cues
  • Directs set changes during production Directs performers on and off stage
  • Directs other crew members on and off stage
  • Last to leave the theater on show dates, and insures the security of VPA facilities afterward
  • Cooperates with the House Manager to start shows on time
  • Confirms attendance of all Actors and crew on show dates and at rehearsals.
  • Cooperate with Set Director to coordinate off stage with storage/placement of properties and set pieces

During Strike

  • Works with Scenic Director for directions on strike
  • Clears out, cleans up Stage Manager area
  • Insures greenrooms and dressing rooms are cleared and cleaned

Reports To: House Manager

Before Each Performance

  • As a representative of VPA to the community, attire and appearance is appropriateand professional for the role
  • Arrive at time determined by House Manager
  • Stow coats in the closet at the lobby counter and wear the silver Usher vest
  • Follow directors for taking tickets and handing out programs
  • Follow procedures for showing patrons to their seats
  • Read situation for asking for assistance in the theater
  • Assist with sales of food and beverages after washing hands
  • Follow directors of House Manager of where to sit for the show

At Intermission

  • Assist with sales of food and beverages after washing hands
  • If using folding chair, fold it and lean against wall during intermission to clear aisle

After the Performance

  • If using a folding chair, return it for storage
  • Work with other Ushers to check around all seats in the theater to clear out any items
  • Return silver vest to closet